ROLES DESCRIPTION
CHAIRMAN
Internal
The Chairman shall both summon and preside Board meetings. The Chairman shall summon Organization meetings.
The Chairman has the ultimate responsibility for coordination and execution of work done by the Board.
The Chairman is one of The Finance Society's two signatories, which means that the Chairman shall negotiate and sign agreements on behalf of the Organization with full authorization from the Board and in organization with the other signatory appointed by the Board.
The Chairman shall, together with the Vice Chairman and as well as the Treasurer, pay particular attention to the monitoring of budgets and work programs to ensure that they are followed.
The Chairman shall, together with the Vice Chairman, ensure compliance with The Finance Society's Statutes and policies, as well as ensuring that they are updated and relevant.
The Chairman shall exercise other Board member powers if need be.
The Chairman has ultimate responsibility for recruitment and employment within The Finance Society.
The Chairman shall, in the capacity as Head of Personnel, conduct a performance review with all Board members and employees at least once per term.
The Chairman shall give certificates to the Board, Chair of committees, project managers and other persons he/she sees fit to do so.
The Chairman shall ensure that the annual report is written by all Board members.
The Chairman shall document his/her work in a suitable way so as to ensure that the handover to his/her successor and succeeding Board goes as smoothly as possible.
The Chairman shall work to ensure that there is a real handover of all positions at the Board.
The Chairman ensures, together with the Vice Chairman, that there is a Grand meeting at least once per term.
The Chairman ensures, together with the Vice Chairman, that an active meeting takes place at least once per month.
The Chairman shall first and foremost give priority to The Finance Society's own arrangements and shall participate in as many events as possible.
External
The Chairman is, together with the Vice Chairman, the spokespersons for The Finance Society externally.
The Chairman shall, together with the Vice Chairman, ensure and support cooperation with Mälardalens University, other student organizations and unions. The Chairman should therefore visit other organizations and unions during the year.
The Chairman sits as student representative on Mälardalens University's Institutional Board.
The Chairman is responsible for that he/she inform about The Finance Society's activities at the institutional board meetings at least once per term.
The Chairman is The Finance Society's representative at ceremonial events and holds speeches at dinners, inaugurations and such like, as well as presenting gifts to other organizations and bodies.
The Chairman shall, together with the Vice Chairman, be present as The Finance Society's representatives at Mälardalens University's graduation ceremonies as far as possible.
The Chairman shall make sure to maintain good and regular contact with other faculty organizations at Mälardalens University as well as with Mälardalens University's student council.
VICE CHAIRMAN
Internal
The Vice Chairman shall when necessary stand in for the Chairman.
The Vice Chairman shall be able to take responsibility for managing work groups within the framework of the Board's scope of activity if need be.
The Vice Chairman shall, together with the Chairman, ensure compliance with The Finance Society's statutes and policies, as well as ensuring that they are updated and relevant.
The Vice Chairman shall, together with the Chairman and Treasurer, pay particular attention to the monitoring of budgets and activity plans to ensure that they are followed.
The Vice Chairman shall exercise other Board member powers if need be.
The Vice Chairman have ultimate responsibility for education in The Finance Society.
The Vice Chairman is the main contact person at the Board for the Education Committee.
The Vice Chairman is responsible for the Education Committee's strategic planning in collaboration with its Chair and Vice Chair, which implies close collaboration with the Education Committee.
The Vice Chairman shall work closely with all components of The Finance Society such as committees and projects. This happens best by means of active participation at committee meetings.
The Vice Chairman shall document his/her work in a suitable way so as to ensure that the handover to his/her successor and succeeding Board goes as smoothly as possible.
External
The Vice Chairman is, together with the Chairman, The Finance Society's spokespersons.
The Vice Chairman shall, together with the Chairman, ensure and support cooperation with Mälardalens University, other student organizations and unions. The Vice Chairman should therefore visit other organizations and unions during the year.
The Vice Chairman shall, together with the Chairman, be present as The Finance Society's representatives at Mälardalens University's graduation ceremonies as far as possible.
The Vice Chairman shall strive to maintain good and regular contact with other faculty organizations at Mälardalens University as well as with Mälardalens University's student council.
TREASURER
The Treasurer shall be well-informed regarding the budget, activity plan, statutes and policies for The Finance Society.
The Treasurer shall be able to take responsibility for managing work groups within the framework of the Board's scope of activity.
The Treasurer is signatory for all accounts of The Finance Society.
The Treasurer shall, together with the Chairman and Vice Chairman, pay particular attention to the monitoring of budgets and activity plans to ensure that they are followed.
The Treasurer, together with the Chairman and Vice Chairman, draws up the yearly budget for The Finance Society, which the Board proposes at the first ordinary Organization meeting during the fall term. The Organization meeting then adopts the budget proposal for the financial year.
The Treasurer shall, reconcile the financial reports with the annual budget as well as draw up a liquidity report and prognosis on a quarterly basis.
The Treasurer shall constantly manage liquidity, in other words cash flows in and out.
The Treasurer is responsible for the current accounts. This implies, among other thing, the book-keeping of all ledgers.
The Treasurer is responsible for during at least two occasions, evenly distributed, during the fiscal year make an inventory of whatever stocks are held at the time.
The Treasurer shall monitor The Finance Society's budgets. The Treasurer ensures that the effects of such budgets are communicated.
The Treasurer shall reconcile all balance accounts on a monthly basis.
The Treasurer ensures that The Finance Society's financial situation is reported by presenting current results, balance and liquidity reports to the Board during Organizations´ meeting´s.
The Treasurer shall verify that the committees respect the established budgets for the committees' operating activities.
The Treasurer shall document his/her work in a suitable way so as to ensure that the handover to his/her successor and succeeding Board goes as smoothly as possible.
HEAD OF CORPORATE RELATIONS
The Head of Corporate Relations shall be well-informed regarding the budget, activity plan, statutes and policies for The Finance Society.
The Head of Corporate Relations shall be able to take responsibility for managing work groups within the framework of the Board's scope of activity.
The Head of Corporate Relations has ultimate responsibility for The Finance Society's collaboration with industry and business life. This happens best by means of representation at company activities and events.
The Head of Corporate Relations shall actively work to develop new collaborative projects with industry and business life.
The Head of Corporate Relations is responsible for evaluating cooperation agreements and working towards their renewal when agreements expire.
The Head of Corporate Relations is responsible for the strategic planning of the Clubs, the Magazine in collaboration with their respective Chairs and Vice Chairs.
The Head of Corporate Relations shall work closely with all components of The Finance Society such as committees and projects. This happens best by means of active participation at committee meetings.
The Head of Corporate Relations shall document his/her work in a suitable way so as to ensure that the handover to his/her successor and succeeding Board goes as smoothly as possible.
HEAD OF MARKETING
The Head of Marketing shall be well-informed regarding the budget, activity plan, statutes and policies for The Finance Society.
The Head of Marketing shall be able to take responsibility for managing work groups within the framework of the Board's scope of activity.
The Head of Marketing is responsible for maintaining and developing The Finance Society's brand.
The Head of Marketing has ultimate responsibility for all marketing that is aimed at active and inactive members as well as other students at Mälardalens University.
The Head of Marketing has ultimate responsibility for all marketing that is aimed at external stake-holders in the private and public sectors, industry as well as other non-profit organizations.
The Head of Marketing is responsible for the strategic planning of the Organizations Marketing endeavours, in collaboration with its Chair and Vice Chair.
The Head of Marketing shall work closely with all components of The Finance Society such as committees and projects. This happens best by means of active participation at committee meetings.
The Head of Marketing shall document his/her work in a suitable way so as to ensure that the handover to his/her successor and succeeding Board goes as smoothly as possible.
HEAD OF IT
Head of IT shall be well-informed regarding the budget, activity plan, statutes and policies for The Finance Society.
Head of IT shall be able to take responsibility for managing work groups within the framework of the Board's scope of activity.
Head of IT shall actively work on The Finance Society's strategic and operational IT questions.
Head of IT has ultimate responsible for the membership system.
Head of IT shall report the number of registered members to the Board on a regular basis.
Head of IT is responsible for the correct functioning of the website.
Head of IT ensures that The Finance Society's computer and server environment is maintained.
Head of IT shall keep an updated list of:
- The Finance Society's logins and passwords.
- The Finance Society's web domains.
- The Finance Society's software and relevant licenses.
- The Finance Society's hardware.
Head of IT shall work closely with all components of The Finance Society such as committees and projects.
Head of IT shall document his/her work in a suitable way so as to ensure that the handover to his/her successor and succeeding Board goes as smoothly as possible.
NOMINATING AND GOVERNANCE COMMITTEE
The Nominating and Governance Committee's main duty is to propose suitable candidates according to the statutes regulatory positions at election time.
The Nominating and Governance Committee shall report the parameters on which their recommendations are based.
The Nominating and Governance Committee shall be available, for ordinary members in The Finance Society, for practical questions about election procedures.
The Nominating and Governance Committee shall interview all eligible candidates who have applied within the given time frame.
The Nominating and Governance Committee ensures that candidate applications are sent, prior to the Organization meeting, to the Chairman, as stipulated for documents for a meeting in the statutes.
The Nominating and Governance Committee can be reached at election@something.se. The Board shall ensure that the email address is kept up to date.
The Nominating and Governance Committee shall transfer their experiences, work methodology and relevant work material to its successor.
CLUBS REPRESENTATIVES/PRESIDENTS
The Club Representatives are fully responsible for the operations of their respective clubs and of ensuring the long-term sustainability of the clubs.
The Clubs Representative's main duty is to inform upon the respective clubs' current and upcoming activities and to give suggestions for potential collaboration with the other clubs.
The Club Representatives shall be available, for ordinary members in The Finance Society at MDH, for practical questions about club activities.
The Club Representatives are responsible for informing the Board with a reasonable time frame about upcoming events.
The Club Representatives shall ask for financial aid depending on the activity to be held, and the aid will be granted if deemed necessary by the board.